12 Things Every Business Must Do Before Financial Year End

In India, Financial Year is from 1st of April to 31st March every year. Hence, 31st March is an important date by which important financial obligations should be fulfilled.

It is important for those who are required to follow mercantile system to ascertain the transactions accrued up to 31st March and to properly record the same in the books of account.

For the professionals who are mainly following cash system of accounting i.e. recording of the transactions on the basis of actual receipts and payments, the financial year end time line of 31st March is equally important as explained hereinafter.

Here is a checklist of 12 important activities every businessman should complete before 31st March.

1) Calculate Payable Advance Tax

Income tax follows the principle of “Pay As You Earn”. Therefore during the financial year from 1st April 2017 to 31st March 2018 Advance Income tax was payable on or before 15th June 2017, 15th Sept 2017, 15th Dec 2017 and 15th March 2018. If an assessee has not paid at least 90% of his tax payable by way of advance tax on or before 31st March 2018, interest will start from 1st April 2018 till the month of the payment.

Hence an assessee should calculate his estimated taxable income as accurate as possible, calculate the tax liability and deduct the Tax Deducted at Source (TDS) to arrive at the total advance tax payable and pay the same before 31st March. It is necessary that the advance tax paid should get credited to the account of central govt. before 31st March and should receive the challan serial number along with date of 31st March or before. A mere deposit before 31st March is not sufficient.

2) Make Investments To Save Tax

Make investments eligible for deductions under Chapter VI A. Subject to certain conditions, different types of assesses are entitled for deduction of specified amount from Gross total Income before arriving at the Taxable Income e.g. Individuals and HUFs are entitled for deduction u/s 80C of the Income Tax Act for a deduction up to an amount of investments of Rs. 1,50,000/- and an additional deduction of Rs. 50,000/- u/s 80 CCD for investments in National Pension Scheme (NPS) subject to certain terms and condition.

Further deductions on account of payment of premium for health insurance u/s 80D, donations u/s 35AC or u/s 80G are allowable only if the investment/ payment has been made on or before 31st March 2018.

 

3) Manage Physical Inventory

Take a physical inventory of Raw Materials, Work In Progress, Finished Good, Stores & Spares, Loose Tools, Consumables etc as on 31st March. Also compile information of its market value as on 31st March which would be essential at the time of valuation to be adopted in the Balance Sheet as on 31st March.

Learn about 12 inventory management techniques to cut losses

 

4) Purchase Of Fixed Assets For Business

Purchase asset to claim depreciation (half of specified rate of depreciation). If any tangible or intangible fixed asset has been purchased for the purpose of business during the previous year and is put to use for the purpose of business or profession for the period of 180 days or more, depreciation will be allowed at the percentage prescribed for that kind of asset.

If the asset has been put to use for the purpose of business or profession for the period less than 180 days in that previous year, the depreciation shall be restricted to 50% of the amount calculated at the prescribed percentage.

Hence, if you are planning to purchase any fixed asset for the purpose of use in the business, purchase it and put it to use for business purposes on or before 31st March so as to avail deduction of depreciation at least at the rate of 50% of the normal rate of depreciation.

If you are planning to sell any fixed asset, try to differ the sale, if possible to 1st April so as to avail deduction of depreciation for the financial year 2018-19.

5) Claim Additional Depreciation And Incentive

For manufacturing unit, you can purchase asset to claim additional depreciation. In respect of new plant and machinery purchased and install after 31st march by an assessee engaged in the business of manufacture or production, additional depreciation of 20% of the actual cost of the plant and machinery will be allowed as depreciation subject to certain terms and conditions. If such plant and machinery is purchased and put to use for less than 180 days, additional depreciation would be allowed at the rate of 10% subject to certain other terms and conditions.

Hence, a manufacturing unit can avail this additional deduction of depreciation by purchasing plant and machinery and putting it to use on or before 31st March. Certain categories of assesses are eligible for deduction of incentive @ 15 % for acquisition of new plant & machinery before 31st March.

 

6) Find Out Capital Gains

If an assessee has taxable capital gains during the financial year 2017-18, he can try to identify his capital assets, especially shares, Mutual funds, debentures etc, which if sold during the financial year, will result into a capital loss, he can sale such assets on or before 31st March 2018 and book a capital loss which will help to set off against the taxable capital gain and as a result will reduce or nullify the capital gains tax. As a matter of planning the same capital asset can again be purchased on or before 31st March and continued to be held.

 

7) Account For Unabsorbed Capital Losses

If an assesse has a carried forward Capital loss relevant to the AY 2010-11 i.e. prior to 8 assessment years, which could not be fully set off against Capital Gain for the AY 2010-11 to 2017-18, it will laps if it could not be set off against the Taxable Capital Gain for AY 2018-19.

Hence, if the assesse has a possibility of having taxable Capital Gain for Financial Year 2017-18, he should not postpone it to the next year, but book the gain on or before 31st March 2018 so as to set off the Capital loss of AY 2010-11 against the Capital Gain for AY 2018-19.

 

8) Clean-up Your Loan Accounts

Verify loan accounts and cleanup them up if necessary. If an assessee has given or taken any temporary loans, hand loans and are outstanding, try to repay / recover the same on or before 31st March. This will help in improving the balance sheet position of the ratio of assets and liabilities, Debt Equity Ratio etc. Temporary loans, hand loans can be again given or taken on or after 1st April.

Since the balance sheet will be prepared as on 31st March, try to square off the assets and liabilities which would show unfavourable position if not squared off on or before 31st March.

9) Manage Professional Income & Expenses

In respect of professions following cash system of accounting, business expenses are allowed to be deducted only if they are actually paid on or before 31st March. Hence, it is advisable to make payments of all business expenses related to the period up to 31st March on or before that date.

Professional Receipts: In respect of professionals following cash systems of accounting, deposit all professional receipts in bank account before 31st March 2018 without pushing it into the next financial year. This is because the payer must have deducted TDS on the same and will file TDS Return by showing the amount paid to you along with corresponding TDS.

Learn how to manage business expenses

 

10) File Income Tax Return

31st March is the last date to file pending Income Tax Returns for previous financial year. Its important to keep your income tax returns upto date.

 

11) Calculate GST turnover

Businesses which are not yet under the GST registration limit of Rs.20 lakh, should keep track of their turnover. The total turnover up to 31^st March is to be calculated for the purpose of determining the important aspects like applicability of GST Registration, Eligibility of opting Composition Scheme, and Applicability of Filing of specific returns.

 

12) Reconcile GST Ledgers

GST payments are done either via tax credit or via challan payments. The taxpayers should reconcile the Cash Ledger, Credit Ledger and Liability Ledger on GSTN portal with their books of accounts. All the entries should be done before the year-end. Further, debit notes, credit notes, rate difference, discount, etc also should to be reconciled.

 

Conclusion

Its always great to keep this checklist handy during the financial year end activities. A good accounting software can help you prepare better for the coming financial year so that you can avoid last minute stress. Please feel free to ask questions in the comments section below.

If you need professional help with for managing financial accounting, try our Remote Bookkeeping Service. You just need to send us the bank statements, invoice, expenses, etc and our team of expert accountants take care of the rest.

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